Speaker Info

Thank you for uploading all of your information!

The next step is to book a technical onboarding session the week of Nov. 30- Dec 4th.

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Below are some tips on how to have a great speaking experience in our Virtual Event platform called “WELCOME”.

We can’t wait to have you speak at an event on Welcome! To ensure you have a seamless virtual experience, we’ve outlined what you should expect and how to get the most out of the Welcome Platform.

Registering for your event

Using the Welcome platform

Technical needs when using Welcome

“Registering” for our event platform

Prior to the event, you will receive a registration link from your event producer. To register, click the “register” button and you will then be prompted to create an account using Google, LinkedIn or Email.

‍*Please note, you must register using the specific email address you provided your event producer.

Once you have successfully verified your account through one of these three options, you will then be asked to enter your name and tagline (use your job title and company or get creative).

‍*If you registered with the correct email address, you will see a Speaker Badge on your account.

Once you complete your registration, you’re all set! To prepare for your upcoming Tech Run and Live Event, take some time to look over the preparation steps listed below.

Lights, Camera, Action

Virtual events on Welcome are a little bit different from what you may be used to, and that extends to your experience as a speaker. The key difference? Our Green Room provides you and your event producer time to prepare you to be camera ready, so that when you are on stage, you look your best and are well prepared to be on stage for all to see!

Entering the Event

On Tech Run and Event days, navigate to the event link (use the same link used for registration) to enter the Auditorium. Click the “Enter” button and you will be taken into the Auditorium with a confirmation that you’re in the correct place as a speaker.

Get Camera Ready in the Green Room

The Green Room is an exclusive area for speakers and producers. This is where producers will make sure you are ready before going on stage. When producers are ready, they will send you an invite to join them in the Green Room.

To enter the Green Room, follow these steps:

You will receive a prompt once the producer has invited you to the Green Room. Click on “Accept Invite.

You will then be asked to check your Mic and Camera settings. Once you have done this and all looks good, click “Let’s Go”.

You will then be asked to check your Mic and Camera settings. Once you have done this and all looks good, click “Let’s Go”.

Once you are all set and in the Green Room, the producer will prepare you for your big moment on stage! *Please note: Upon arrival into the Green Room, the stage volume will be muted. To unmute the stage, hover over the left of the stage and toggle the volume up.
The Stage is Yours

Once it’s your turn to go on stage, the producer will give you a countdown: “Tiger, I’m going to put you on stage in 5.” Put on your biggest smile, and as soon as the switch is flipped you’ll find yourself on stage.

From here, it’s time to do what you do best: speak to your audience!

Once it’s time to wrap up, you’ll work with the producer to cue the transition into the next phase of the event. Great work 🙂

Tips on Screensharing

Screensharing also works a bit differently on Welcome. When you share your screen, it will go to the Green Room first. The producer will then decide when to throw your screen on the stage.

To screenshare, click the “share” button located at the bottom left of your screen once you have entered the Green Room.

From here, you will work with your producer to decide when the screenshare goes on stage. Once your screen is on stage, your video feed will transition into the bottom left portion of the stage and you can walk through your slides just like you are used to.

Note, for the best experience screensharing on Welcome, use a second monitor so you can see both your slides on one screen and the Welcome Platform on the other. If you are using Powerpoint, be sure to use slide show mode so that Welcome screenshares your entire presentation from your second monitor. If you are using Keynote with a second monitor, avoid the presenter view by playing your slideshow using the “Play Slideshow in Window” setting in the Play tab.

Chat with Other Participants

Want to chat with your event producer, fellow presenters and/or attendees? You can do so in the chat channels located to the right of your screen.

Public Chat

Say hello to all event attendees by using the Public Chat. Navigate to the “Public” tab, and you will have the chance to make comments and connect via message with everyone participating.

Green Room

Need to message other speakers on your panel or speak to the event producer when you are in the Green Room? Navigate to the “GR” tab, and you will be able to communicate with all of them via chat.

DMs

Want to direct message a specific attendee? Navigate to the “People” tab, and choose who you would like to send a message to. Your conversations will be tracked in the “DMs” tab for easy accessibility.

Q&A

Do you have a burning question for the speakers on stage? Navigate to the “Q&A” tab and submit your questions.

Help

Need technical support? Navigate to the “Help” tab and a support staff member will be able to assist you.

Be Camera Ready

We want you to be camera ready! To do so, please review the following instructions and take the appropriate steps to make sure you and your audience have a great virtual experience.

Internet Speed

Uploading and downloading video feeds requires a fast internet connection. We recommend 50Mbps down and 10Mbps up as a minimum. We also highly recommend using a wired Ethernet connection as wi-fi can be unpredictable. Our recommended equipment for setting up your Ethernet connection can be found below:

Browser

For the smoothest experience, we recommend using the latest version of Google Chrome, which can be downloaded here: https://www.google.com/chrome/.

If you are unable to use Chrome or prefer another browser, these are the minimum versions of each popular browser that we do support, along with links to update them:

Lighting

The easiest and most important way to improve your presentation is to pay attention to lighting. As an example, here are two examples of being on stage in the middle of the day, with the only difference being the addition of a front-facing light source:

For some more ideas and demonstrations, see this video. In terms of equipment, recommendations will vary based on your own setup; if you do have an extra lamp or bulb laying around, please do experiment with various positions and brightness in order to find something that looks good to you. To go the extra mile, you can invest in a ring light which fits your desk layout. This is the first investment we would recommend making to improve your presentation.
Camera and Microphone

Please take the time to review our camera and microphone tips to make sure your computer’s environment does not interfere with your ability to have a high quality broadcast. ‍ We do not recommend using Welcome with the built-in devices on your computer. Even a small upgrade can go a long way towards creating a compelling experience for your audience. To improve this aspect of your presentation, we recommend purchasing an external camera and microphone. Unfortunately, due to the wave of working from home caused by COVID-19, there has been a spike in demand for this type of equipment. We recommend referring to the Amazon bestseller list for cameras and for microphones in order to make a purchasing decision based on your budget and what is in stock. If your webcam of choice is unavailable at your preferred retailer, we have also seen folks have luck searching on Facebook Marketplace for equipment. ‍ Your event organizer may be in touch with options to help you set these items up.

Camera and Microphone Tips

Here are some things you can check on to make sure that you don’t have any issues using your camera and microphone on Welcome.

Grant Camera and Microphone Permissions

Browsers are very polite and won’t use your camera or microphone without explicit permission. Before using your camera and microphone on Welcome for the first time, browsers will ask for permission. If you’ve denied permissions for Welcome in the last, you will need to go back and re-enable those permissions. Here are browser specific instructions on how to do that:

Upgrade your browser

We support Chrome, FireFox and Edge. While we try our best to maintain compatibility, for the best experience we recommend using the latest version of your browser. For the smoothest experience, we recommend downloading Google Chrome. Here are the links to download the latest versions of each browser along with the minimum version we support:

Clear your cookies

Cookies are not only delicious, they are used by browsers to remember your preferences. When it comes to camera and microphone settings, browsers are notoriously finicky! Sometimes clearing your cache and cookies will help. Detailed instructions on your specific browser can be found here.

    Check your operating system permissions

    Sometimes, your operating system may be blocking permissions to the camera or microphone. Here are some helpful links:

      Turn off browser extensions

      Third party browser extensions can cause problems with our site. If you are using any of the following we recommend disabling them while using Welcome. Alternatively, you can try in Private or Incognito mode.

      • AdBlock
      • AdBlock Plus
      • Adblocker
      • AdGuard AdBlocker
      • AdBlocker Genesis Plus
      • BlockSite
      • DuckDuckGo Privacy Essentials
      • Ghostery
      • Privacy Badger
      • UBlock
      • And any other AdBlock or privacy software for Chrome or installed in your operating system
          Device Compatibility

          Some devices unfortunately have hardware compatibility issues with their webcams for all browser-based video apps, of which Welcome is just one of many (Facebook, Google, etc. all have the same). If you see your device listed below, please follow the link to attempt a fix.

          What to expect during the event

          If the tech run went as expected, there should be no surprises during the live event! Remember to take a few deep breaths before you go on stage, and have fun!